Contract Management

Know what you signed, what it costs, and what’s coming due.

Post-signature contract management, built for government and nonprofit finance teams. Every executed agreement across every department in one place, so the lease and subscription commitments inside them reach accounting before year-end.

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Trusted by finance and accounting teams at over 2,000 government and nonprofit organizations.

The contract gets signed somewhere else. The obligation lands on finance.

Problem #1

Departments sign the agreement before finance ever sees it.

Agreements get signed in IT, in public works, in the library, on a purchasing card. Finance finds out when the invoice arrives, when the renewal hits next year’s budget, or when the auditor asks a question about it.

Procurement signs contracts without accounting review.

ComptrollerNew England City

The solution

One place for every executed agreement — from the signed document to the year-end schedule.

Monetary Contract Management picks up at signature. Every executed agreement in one place—terms, owner, committed spend, key dates—with the lease and subscription commitments inside them carried into GASB 87 and GASB 96 records.

Upload the agreement. Monetary reads the terms; you accept them.

Monetary’s AI extracts the counterparty, dates, payment schedule, escalations, renewal and termination options, and the obligations from the contract for you, linking every suggested value back to the page it came from. You accept or reject each one before anything is recorded.

Monetary’s Contract Management solution found everything that I needed it to find, like the net pay date, when it ends, when it starts, when it stops, the amount per hour. It was done in 30 seconds.

Megan PageFinance Specialist, Grants & Contracts, Nash County, NC

Every executed agreement in one searchable place.

Hold contracts from every department in one record set — the document, counterparty, key dates, payment terms, and custom fields you track. Assign an owner to each record, and give departments a straightforward way to send new agreements and updates as they sign them.

Total obligations across the portfolio, and every agreement with a given vendor in one view.

Roll committed spend up by vendor, department, and fiscal year, with revenue-generating agreements tracked the same way. When the same counterparty turns up in four departments, you see one relationship with a total attached.

The dates that cost money when they pass, tracked and assigned.

Build a recurring requirement once — a certificate of insurance every 12 months, a notice window 90 days before renewal, an annual performance report — and apply it across every contract of that kind. Monetary sets the due dates from each agreement’s own terms and notifies the owner ahead of them.

Find the leases and subscriptions inside your contracts before your auditor does.

Service, IT, and equipment agreements carry right-to-use assets and subscription-based IT arrangements inside them. Once the terms are captured, those commitments become GASB 87 lease and GASB 96 subscription records in the same platform, maintained once.

~95kresidents

30seconds to extract key contract terms

Customer story

“Some of the contracts and agreements are four and five pages long, and I would sit there and read and read and read, and get absolutely nowhere. Now, when I upload a contract and put it in [Monetary], it does all of that reading for me and takes me to where I need to go.”

Megan PageFinance Specialist, Grants & Contracts, Nash County, NC

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By the numbers

Less time reconstructing the file. More confidence in what you’re committed to.

Contract work recurs whether or not anyone is tracking it: agreements get signed in every department, renewals arrive on the vendor’s calendar, and every year-end asks what the organization owes and to whom. One record set compresses all of it.

Productivity

–%

less time spent assembling contract files, chasing terms across departments, and preparing year-end workpapers.

Monetary customer ROI modeling

Compliance

–%

reduction in compliance exceptions and the rework they create, with a documented trail behind every agreement.

Monetary customer ROI modeling

Spend visibility

Total

committed spend by vendor, department, and fiscal year, available before a renewal is signed or a budget is built.

Based on Monetary customer ROI modeling and customer-reported outcomes. Figures reflect teams moving from spreadsheet- and shared-drive-based contract tracking to Monetary.

Why Monetary

Corporate contract software wasn’t built for government and nonprofit finance. Monetary was.

Monetary is a post-signature software, built specifically for the government and nonprofit finance office that carries the obligation for the next five years.

Stay ahead after signature

Built for the post-signature life of the contract: renewals, notice windows, recurring requirements, assigned owners, and committed spend, tracked from the executed document forward.

Turn contracts into GASB records

Connected to the accounting the contract creates: the leases and subscriptions inside your agreements become GASB 87 and GASB 96 records in the same platform, with population completeness demonstrated at the individual contract level.

Explain every public commitment

Built for the way public organizations commit money: contracts tracked by department and fund, with the executed document, extracted terms, and every update held behind each record — so a commitment made two budgets ago can be explained today.

Unify your financial obligations

One platform for all of it: contracts sit alongside your GASB 87 leases, your GASB 96 subscriptions, and — for teams that run Monetary TMS — your debt, cash, and investments, so compliance work shares one system of record instead of scattering across tools.

AI contract processing

AI finds the terms. You stay in control.

Monetary’s AI reads your contracts and suggests the terms it finds, each linked to the page it came from. Every suggestion is yours to accept or reject, and nothing is recorded without your review. AI that assists your judgment, with a human in the loop on every action.

Contract Management AI analyst showing upcoming obligations

FAQs

What finance teams ask before they buy.

See the full process

No. Those tools handle getting to signature. Monetary is post-signature: it holds the executed agreement, terms, dates, owner, and spend for the life of the contract.

Extend the same workflow across the rest of your compliance work.

The leases inside your contracts, capitalized and kept current.

Lease liability and right-to-use asset schedules, journal entries, and note disclosures generated from the terms you captured at the contract — and remeasured every time the lease changes.

GASB 87 Lease Management

The software agreements that qualify as SBITAs, assessed and accounted for.

Document which subscriptions meet the standard and which don’t, then generate schedules, capitalized implementation costs, journal entries, and disclosures from the same data.

GASB 96 Subscription Management

The treasury platform your contracts can live next to.

For teams that also manage debt, cash, and investments, Monetary TMS brings treasury and accounting onto one system of record — with the same audit-ready discipline you get on contracts.

Monetary TMS

Contract Management centered on your agreements, vendors, and renewal calendar.

See what Monetary looks like for your team — with your executed contracts, departments, key dates, and the lease and subscription commitments your auditor will ask about at the center of the demo.

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